Staff & Student Group Rentals

UCLA staff and student groups can rent equipment or services from Audio Visual Services by paying with a personal check.

Orders can be placed at B-103 Campbell Hall, Monday – Friday 8:00 AM – 4:30 PM. Staff must bring a personal check, a driver’s license, and a staff ID card. For student groups, one member of the group must bring in a personal check, driver’s license, and student ID to place an order. Organizational or group checks may not be used. All orders must be placed before the actual event.

The renter bears full responsibility for the equipment rented. Any damages to or loss of the equipment will result in a charge to the renter for the replacement of the equipment or the repair costs. Laptops, data projectors, and cameras are not available to student groups on a will-call/will-return basis. In order to rent these, the student group must pay labor charges for a technician.

Equipment can be picked up or returned at B-125 Campbell Hall, Monday – Thursday 7:00 AM to 6:30 PM and on Friday 7:00 AM to 6:00 PM. It is recommended to place orders as far ahead in advance as possible since orders are filled on a first-come-first-serve basis.

When equipment is returned late, the renter will be responsible for additional charges, equal to the daily rate of the equipment for the late period. If additional services or equipment were required, the renter is required to submit a check for the new total. The original check will be returned to the renter as soon as a new check is received.

Registered student groups have the option of contacting the office of Student Organizations, Leadership & Engagement (SOLE). Please contact SOLE advisor for more details.

Businesses and Organizations

Outside businesses or organizations that wish to place an order with Audio Visual Services should send us a fax or letter on the organization’s letterhead that states the following:

  1. Your business or organization wishes to establish a Sundry Debtor Account with Audio Visual Services at UCLA.
  2. Your business or organization will take full responsibility for equipment rented and any charges incurred by that rental.
  3. The name, address, phone number, and fax number of the person to be billed.
  4. The name and phone number of the person who will be our contact for the event (if it differs from the person to be billed).

This letter can be a general letter to establish the account, or it can also include the specifics of the event and the services needed.

Any questions can be directed to our staff at 310-206-6591. Our fax number is 310-825-3996.