An effective SET process requires active engagement from department administration and the support of an Evaluation Coordinator in each department. More information about department roles and responsibilities is included below.
Departments partnering with the Teaching and Learning Center to collect SETs have a designated Evaluation Coordinator.
Evaluation Coordinators play several important roles, including:
Reports provided to Evaluation Coordinators are shared securely through UCLA Box. The TLC is not responsible for the misuse or unauthorized distribution of SET data and reporting within a department. Evaluation Coordinators should only use and share this information as approved by their Department Chair.
If you need to contact the Evaluation Coordinator please visit our Evaluation Coordinator Directory.
Courses at the 500 level or higher are excluded from review. Departments may choose to have additional courses removed from SET surveys. Examples may include tutorials (196-199) and private instruction courses.
To view a list of all excluded courses, visit the UCLA SET Exceptions List.
The TLC provides Evaluation Coordinators with a quarterly Snapshot report, which indicates which courses will be set up for SET surveys. The TLC distributes Snapshot reports into the department’s shared SET folder on Box during Week 4.
Evaluation Coordinators should review these Snapshot reports and make any necessary changes with the Registrar’s Office by the end of Week 7 for changes to be reflected correctly in the SET system before the surveys are activated.
Please contact set@teaching.ucla.edu if your department has any courses that should be excluded from SET surveys.
Week 4
The TLC will release Snapshots in Week 4. If you need to make changes or corrections, contact the Registrar’s Office as soon as possible. Also, send changes to set@teaching.ucla.edu.
Week 7
ALL changes and corrections must be made by Friday, 5 p.m. of Week 7.
Weeks 9 & 10
The online surveys for all regularly scheduled courses will be administered in weeks 9 and 10. No changes to the Registrar’s data will be reflected in the online surveys once they have opened.
After Finals Week
Instructors will be able to view their SET reports after all grades have been submitted for that section. Departmental reports are shared with departmental administrators a few weeks after the end of the quarter.
See the SET Survey Schedule for specific dates.
For courses evaluated on MyUCLA:
Reports can be found in your departmental Box folder, which includes subfolders for each quarter’s reports for previous years. The quarterly reports folder contains:
Even though instructors have direct access to their reports through MyUCLA, you may find it necessary to print or distribute individual reports so these are included in the Instructor Summary Reports sub-folder. Please remember that these surveys are classified as personnel records and are used in personnel actions. Access should be granted thoughtfully and in alignment with university policies.
For an instructor to access the online reports for a class, all grades must be officially submitted either through Gradebook or Gradebook Express. If grades for a class are submitted after the Gradebook due date, then the instructor(s) will need to obtain the report from the department’s Evaluation Coordinator.
If you have any questions, please contact set@teaching.ucla.edu.
For questions, please contact the Student Experiences of Teaching team at set@teaching.ucla.edu
