Summer 2023
Evaluation timing is based on the length of the course and the last day of class:
Email Notifications for 8 days of evaluations (courses 6 weeks or longer) are sent every three days.
Email Notifications for 4 days of evaluations (courses 4 weeks or shorter) are sent every day.
– – – –
Please Note:
The following table is arranged chronologically by the date the evaluations begin.
Also, this is the schedule for most summer courses; many are offered at different times but still follow the same evaluation formula as described above.
| Evaluation Period # | Session Description | Session Starting Date | Session Ending Date | Invites (Evaluation Begins at 8:00 AM) | Reminders | Last Chance Student Reminder |
| 1 | SESSION A – 3 WEEKS | 6/26/2023 | 7/14/2023 | 7/11/2023 | 7/12/2023 | 7/13/2023 |
| 2 | SESSION A – 6 WEEKS | 6/26/2023 | 8/4/2023 | 7/24/2023 | 7/27/2023 | 7/31/2023 |
| 3 | SESSION B – 3 WEEKS | 7/17/2023 | 8/4/2023 | 8/1/2023 | 8/2/2023 | 8/3/2023 |
| 4 | SESSION A – 8 WEEKS | 6/26/2023 | 8/18/2023 | 8/7/2023 | 8/10/2023 | 8/14/2023 |
| 5 | SESSION A – 9 WEEKS | 6/26/2023 | 8/25/2023 | 8/14/2023 | 8/17/2023 | 8/21/2023 |
| 6 | SESSION A – 10 WEEKS | 6/26/2023 | 9/1/2023 | 8/21/2023 | 8/24/2023 | 8/28/2023 |
| 7 | SESSION C – 3 WEEKS | 8/7/2023 | 8/25/2023 | 8/22/2023 | 8/23/2023 | 8/24/2023 |
| 8 | SESSION C – 6 WEEKS | 8/7/2023 | 9/15/2023 | 9/4/2023 | 9/7/2023 | 9/11/2023 |
| 9 | SESSION A – 12 WEEKS | 6/26/2023 | 9/15/2023 | 9/4/2023 | 9/7/2023 | 9/11/2023 |
| 10 | SESSION D – 3 WEEKS | 8/28/2023 | 9/15/2023 | 9/12/2023 | 9/13/2023 | 9/14/2023 |
Following are sample texts of the email notices to students and instructors.
Email Notices With Specific Evaluation Dates Listed:
Student Invite
SUBJECT LINE: It’s Time to Evaluate Your Instructors
EVALUATIONS ARE DUE ON:
[END TIME AND DATE]
You have until the above date and time to complete confidential evaluations for this quarter’s courses listed below:
[COURSES LISTED HERE]
Please follow the link below to access the evaluation forms online through MyUCLA:
https://be.my.ucla.edu/directlink.aspx?featureID=161&src=r0
If you have any questions, please visit our website.
Instructors and teaching assistants welcome your suggestions and take them very seriously. Be assured that instructors cannot access evaluation results until the final course grades are turned in. Your answers to this survey are anonymous and confidential. Your responses are stored in a secure database and not connected to your identity.
Instructor Invite
SUBJECT LINE: [CURRENT TERM] Online Evaluation Period Has Begun!
Dear Instructor,
Students have until [END TIME AND DATE] to log into MyUCLA to complete evaluations for your courses listed below:
[COURSES LISTED HERE]
Please ask your students to log into MyUCLA to complete the evaluations as instructor encouragement is one of the best ways to ensure a high response rate.
ENTERING GRADES BEFORE THE EVALUATION WINDOW CLOSES PREVENTS STUDENTS FROM SUBMITTING FURTHER EVALUATIONS FOR THAT CLASS.
You have the option to use class time for your students to complete their evaluations with smartphones, iPads, and tablets. Please note that not all classrooms are WI-FI enabled.
For more details about this process, please contact your departmental Evaluation Coordinator or visit our website.
Thank you!
Evaluation of Instruction Program
eip@teaching.ucla.edu
(310) 825-6939
Student First Reminder
SUBJECT LINE: REMINDER: It’s Time to Evaluate Your Instructors
EVALUATIONS ARE DUE ON:
[END TIME AND DATE]
You have until the above date and time to complete confidential evaluations for this quarter’s courses listed below:
[COURSES LISTED HERE]
Please follow the link below to access the evaluation forms online through MyUCLA:
https://be.my.ucla.edu/directlink.aspx?featureID=161&src=r0
If you have any questions, please visit our website.
Instructors and teaching assistants welcome your suggestions and take them very seriously. Be assured that instructors cannot access evaluation results until the final course grades are turned in. Your answers to this survey are anonymous and confidential. Your responses are stored in a secure database and not connected to your identity.
Instructor Evaluations Complete
SUBJECT LINE: Online Evaluation – Accessing [CURRENT TERM]
Reports
Dear Instructor,
Once grades are submitted through Gradebook, log onto MyUCLA to view evaluation reports for your classes:
[COURSES LISTED HERE]
The following link will direct you to MyUCLA – Evaluation of Instruction Reports:
https://be.my.ucla.edu/directlink.aspx?featureID=163
ATTENTION MAC USERS: The program Preview does not support all of the report features. Please use Adobe Acrobat Reader to view these reports.
For more details about this process, please contact your departmental Evaluation Coordinator or visit our website at:
http://www.teaching.ucla.edu/assessment/eip
Thank you!
Evaluation of Instruction Program
eip@teaching.ucla.edu
(310) 825-6939
Please note: If final grades for a class are submitted after the Gradebook due date, the instructor and any associated TAs will need to obtain evaluation reports from the department’s Evaluation Coordinator.
