- Granting an incomplete is entirely at the discretion of the instructor. Instructors should ensure that their policies on whether or when to grant incompletes are consistent.
- Students should request an incomplete; if a student has missed a final exam but has not contacted the instructor, s/he should receive the grade earned otherwise, rather than an Incomplete. Students who do not qualify (i.e., are not currently passing the course and there is not a good reason) should not be given an incomplete, particularly if the instructor has not heard from the student to arrange this.
- Instructors should simply note a grade of “I” when submitting grades; no other form is required to grant an incomplete. It would be helpful if instructors note exactly what is missing (e.g., “missing final exam” or “needs midterm” or “final project required”) when submitting a grade of Incomplete.
- Students have until the end of their next regular enrolled term (Fall, Winter, or Spring) to remove the incomplete, or the grade will automatically lapse into an F or NP. Instructors should remove the Incomplete via Gradebook if the work was completed before the deadline.
MAKING UP WORK: Students who do not enroll in the following quarter may make up the work when they next return. Since this can sometimes be several quarters or years or decades later, instructors may want to arrange an agreement with the student with a fixed deadline by which the incomplete must be removed to avoid being responsible for coursework after some time has lapsed, unless they are willing to work with the student whenever they return.
ENROLLMENT: Students should simply make up the work that was missed, and should not re-enroll in the class.
EXTENSIONS: Students who cannot remove the incomplete by the end of the next regular enrolled quarter (Fall/Winter/Spring) may petition to extend the incomplete, but approval is not guaranteed and will depend on the policies of the student’s School/College.
- Note: For students in the College, long exceptions (more than 1 quarter) are rarely granted and require a letter of support from the instructor.
FINAL EXAMS: If the student needs to take a final exam the next time the course is being taught because no make-up exam is available, an incomplete should only be offered if the course is being taught the following quarter. Otherwise the incomplete will lapse into an F or NP.
- Note: For students in the College, extensions are not approved if the reason is because an exam is not offered in the next quarter.
GRADING: The grade of “Incomplete” remains on the transcript in the original term, and the final grade appears in the term in which the work was completed.
GRADUATION: Please note that students who are graduating may choose to receive their degrees without removing the incomplete if all other degree requirements have been met. In this case, they may not subsequently remove the incomplete. Instructors should be sure to submit removals of Incompletes on a timely basis, because after the degree is posted, the academic record is closed to further revision.
REMOVAL OF INCOMPLETE: Instructors may change the grade electronically via Gradebook on MyUCLA. Please be sure to note the date the work was completed (submitted to the instructor), rather than the date the work was graded.
- If the removal is submitted after the incomplete has lapsed, the correct grade will replace the lapsed grade provided that the student completed the work before the deadline.
- If the work was completed after the deadline, students must petition for an extension (approval not guaranteed – see above), and if approved, the removal of incomplete should be submitted via the Academic Revision Form.
CORRECTION OF INCOMPLETE GRADE: if an Incomplete grade was assigned in error, and the student should not have received an Incomplete grade, instructors should correct this using the Academic Revision Form, as this cannot be corrected via MyUCLA.